Effective travel risk management begins before travel takes place. Preparation, communication and practical planning are often the most important factors in reducing avoidable disruption and improving traveller safety across international operations.

Whether travelling for corporate, NGO, government or operational purposes, organisations and travelling personnel should ensure key travel, medical, communication and contingency arrangements are reviewed prior to departure.

This checklist outlines practical pre-travel considerations designed to support safer, more organised and operationally prepared international travel.

Travel Documentation & Entry Requirements

Travellers should confirm all required travel documentation and entry requirements before departure. This should typically include:

• passport validity and expiry dates;

• visa requirements;

• transit requirements;

• invitation or supporting documents where required;

• copies of key documentation;

• travel insurance documentation; and

• emergency contact information.

Travellers should also consider carrying both digital and physical copies of important documentation where appropriate.

Medical & Health Preparation

Medical preparation should be reviewed before international travel, particularly when travelling across unfamiliar or higher-complexity environments. Preparation may include:

• confirming medical insurance and assistance coverage;

• reviewing vaccination requirements;

• carrying required medications;

• identifying local medical facilities;

• understanding local emergency procedures; and

• reviewing contingency arrangements for medical disruption.

Organisations should ensure travelling personnel understand how to access support during medical incidents or emergencies whilst travelling.

Communications & Connectivity

Reliable communication capability forms an important part of effective travel preparedness. Prior to departure, travellers should consider:

• mobile connectivity arrangements;

• international roaming availability;

• secure communication applications where appropriate;

• emergency contact procedures;

• device charging capability; and

• alternative communication arrangements during disruption.

Organisations may also establish communication expectations, check-in procedures or escalation protocols depending on operational requirements and destination risk profile.